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Reduce the amount of documents with overlapping information. Also divide the concerns regarding the formatting and - as far as possible - the structure from the content. Whenever there are different aspects, consider if handling them independently would make things easier.
Each document is based on three components: contents, structure, format.
These there concerns must all support the topic described in the document, but may require a different expertise. Typically not each team member is good at all of these aspects equally. Therefore there should be tools to support the team member to concentrate on one at a time. For instance a blueprint and style sheets take care of the basic structure and the formatting styles. Relying on these tools, the author can concentrate on the content to deliver the information. The structure and format may none-the-less be fine-tuned by the author to further support the information.
References
More information on this principle.