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Due to the nature of transclusion the tour document reflects the latest changes of the transcluded document parts. If you need to share the information with a group of people (which may or may not have access to the wiki) or you simply need to freeze one configuration at a given time, you need to make a static copy of the document.

We recommend to use Scroll Office by K15t for this job. If you have a tour document with transclusions the document can be easily saved as a Microsoft Word or PDF document. In this form the document can be easily handed to stakeholders who have no time or privileges to access the wiki space. The format also indicates that the document contains a snapshot of information. The current information in the wiki is still authoritative in developing the next version.

The documents should be attached. Logging who has been sent a version document at which time may also help to keep track of interesting parties.