We had a deep look into tools provided by projectdoc to organize information in in Confluence spaces. Unfortunately there no not a single hard rule that can be applied on what tool to use for which categorization. But we gave same rules of thumb and offered some basics to discuss with your team.

Most of the automatic collection of information by type work best for a small to medium amount of documents for that particular type. Once your space gets larger and larger you'll probably add additional queries to establish more partitions for your space. Either you can use hierarchies (parent/child relationships) or add additional space index pages.

Creating a sound and easy-to-use organization structure for your project documentation is not an easy feat. Nor is it a one-shot endeavour. As you learn more about your domain, do not consider it a fault if you need to refactor your documentation. In fact it may be a moment to celebrate since you have worked your way to a new insight.

If you have questions or want to discuss your improvement ideas, please do not hesitate to get in touch!