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Short Description

The projectdoc Toolbox supports agile teams in writing project documentation collaboratively. This is an introduction to use cases for and features of the projectdoc Toolbox.

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The projectdoc Toolbox for Atlassian Confluence

projectdoc

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Agile Documentation
in your Confluence

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Lost in wiki space? Blank-Wikipage-Syndrome?
Where to add? How to find? No fun anymore?

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Enhance your Documentation Experience !

The projectdoc Toolbox supports agile teams in writing documentation collaboratively

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I have 1 minute! Why should I care?

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The Problem

Lost in wiki space? Blank-Wikipage-Syndrome? Where to add? How to find? No fun anymore?

Wikis are a great way to add documents relevant for a software development project.

After a splendid couple of weeks the highly motivated team added plenty of information to this space.

And step by step

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information is more difficult to find
new information is more difficult to add

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The Solution

projectdoc tackles these issues by adding structure to

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the organisation of documents
- spaces define homepages for types of documents
- spaces connect with other spaces
the individual document types
- document types define properties and sections
- automatic linking enhances navigability

The team can still benefit from the lightweight approach by using a wiki, and combine them with structures the team agrees upon.

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If you have 2 minutes ...

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If you have some more minutes ...

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More Details? Browse the Manual!

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Highlights and Features

List of features provided by the projectdoc Toolbox

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Use Cases

A collection of use cases for the projectdoc Toolbox

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Show Cases

A collection of show cases built with the projectdoc Toolbox

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Try it now!

The projectdoc Toolbox and free add-ons are available on the Atlassian Marketplace

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projectdoc in Action

Get an impression on how to work with the projectdoc Toolbox for Confluence!

Please check the list of topics that may be relevant for your evaluation process!

Compare some native Confluence macros with macros of the projectdoc Toolbox!

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Concepts

The main concepts of the projectdoc Toolbox

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Properties and Sections

Document types define properties and sections a document instance may provide

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Document Types

Documents, easily related by their type, build a web of information

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Guided Writing &
clutter-free Reading

Doctypes provide a location where authors put information of a given type, but empty sections or unset properties are not rendered on the page

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Single Sourcing and Transclusion

Modularize your documentation and transclude it from everywhere

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Dynamic Lists

New documents are automatically listed on existing pages with dynamic lists

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Macro Structures

Templates define the micro structure, the organisation of documents within a space, using home- and index pages, defines the macro structure

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Space Hierarchies

Organize your information in spaces that relate to each other

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Agile Documentation

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Agile documentation is about essential and valuable information that teams create just-in-time.

The projectdoc Toolbox supports agile teams creating and maintaining documentation. It provides templates and tools to improve the collaboration of team members.

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With projectdoc your wiki is

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easier to write

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easier to reuse

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easier to search

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easier to extend

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easier to navigate

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easier to read

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Project Documentation

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projectdoc supports all four quadrants of the documentation space. The PDAC1 provides macros, page and space templates to help you and your team in organizing documentation in multiple Confluence spaces (if needed to).

On agile projects you typically invest in the quadrants 3 and 4. But depending on your team and customer, documents from the two other quadrants may also help you stay productive.

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Your Information in your Wiki

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projectdoc is not only for project documentation. It is a tool to organize any information in your wiki.

While it supports modular documentation to enhance team collaboration, there are also use cases for individual knowledge workers.

One example is our add-on to create journals or diaries.

Employ projectdoc to create workspaces for collecting interesting information quick-and-dirty or for organizing your information carefully in topic spaces.

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Macros and Templates

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The projectdoc Toolbox for Confluence provides macros and templates to help you structuring your documentation. This keeps you concentrated on the content valuable for your users and the developing teams by removing distractions such as

Where should I place my document?
What information is expected from me for a document of type "(...)" ?
How should I structure my document?
Which meta information about my document is relevant? How to write it down?
How will the target audience find my document?

The Tour for Document Authors provides in-depth information on working with the PDAC1.

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Custom Template Suite

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While the projectdoc Toolbox for Confluence provides a basic set of templates to start with, it is easy for development teams to define their own template suite as a blueprint add-on. Use the free and open-source templates as a basis for your team intern templates!

The Tour for Template Authors gets you started with defining your own templates for the projectdoc Toolbox. Learn the basic concepts of the projectdoc Toolbox!

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News on projectdoc

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Questions?

You have questions, need to discuss documentation topics, or would like to suggest new features for projectdoc?

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Quotes on Documentation

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A word of warning...

Every document is a liability. Make sure that every document you write is worth its investment. Write sustainable documentation that document the why instead of the how. Do not head for perfection. Strive for automation and living documentation! This will make your documentation sustainable, fun and increase the return of invest.

Here are some quotes concerning documentation and writing that may be your guide:

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Quote External

author	William Zinsser
author-uri	http://www.williamzinsserwriter.com/
source	On Writing Well

Writing is hard work. A clear sentence is no accident. Very few sentences come out right the first time, or even the third time. Remember this as a consolation in moments of despair. If you find that writing is hard, it's because it is hard. It's one of the hardest things that people do.

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source-uri	http://www.agilemodeling.com/essays/agileDocumentationBestPractices.htm
author	Scott Ambler
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source	Best Practices for Agile/Lean Documentation

Comprehensive documentation does not ensure project success, in fact, it increases your chance of failure.

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name	Mike Clark
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source-uri	http://pragprog.com/book/auto/pragmatic-project-automation
author	Mike Clark
source	Pragmatic Project Automation: How to Build, Deploy, and Monitor Java Applications

Automation also reduces the need for documentation.

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Design is an inherently messy process, and along the way many descriptions are discarded after serving their purpose.

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source-uri	http://xprogramming.com/xpmag/expDocumentationInXP
author	Ron Jeffries
author-uri	http://en.wikipedia.org/wiki/Ron_Jeffries
source	Essential XP: Documentation

Outside your extreme programming project, you will probably need documentation: by all means, write it. Inside your project, there is so much verbal communication that you may need very little else. Trust yourselves to know the difference.

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source-uri	http://www.theserverside.com/tip/Hand-pick-the-right-Java-library-for-your-software-project
author	Joe Ottinger
source	Hand pick the right software project for your situation

It’s probably fair to say that poor documentation kills more libraries and tools than any other issue.

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author	Eric Evans
author-uri	http://www.amazon.com/Eric-Evans/e/B001KDCO2I
source	Domain-Driven Design

But making written documents that actually help the team produce good software is a challenge.

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Quote External

author	Gernot Starke
original-quote	Erinnern kann Papier erheblich besser als Hirn.
know-note	javamagazin, 10/2010, s. 56f
author-uri	http://www.gernotstarke.de/

Paper is better in remembering than your brain.

Quote

source-wiki-page	Jacobson2011

Successful programs not only offer clear documentation but they also recognize that developers don't have a lot of time (or inclination) to sit down and read it.

Quote External

source-uri	http://www.leansoftwarearchitecture.com/
author	James O. Coplien
author-uri	https://sites.google.com/a/gertrudandcope.com/www/jimcoplien
source	Lean Architecture: for Agile Software Development

Even a whiteboard diagram, or a CRC card, is documentation: the goal isn't to avoid documentation, but to document just the right things in just the right amount.

Quote External

source-uri	http://xprogramming.com/xpmag/expDocumentationInXP
author	Ron Jeffries
author-uri	http://en.wikipedia.org/wiki/Ron_Jeffries
source	Essential XP: Documentation

If there is a business need for a document, the customer should request the document in the same way that she would request a feature: with a story card. The team will estimate the cost of the document, and the customer may schedule it in any iteration she wishes.

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Quote External

source-uri	http://www.goodreads.com/quotes/4957-the-difference-between-the-right-word-and-the-almost-right
author	Mark Twain
author-uri	http://en.wikipedia.org/wiki/Mark_Twain
source	The Wit and Wisdom of Mark Twain

The difference between the right word and the almost right word is the difference between lightning and a lightning bug.

Quote External

source-uri	http://www.startupbook.net/
author	Rob Walling, Mike Taber
source	Start Small, Stay Small: A Developer's Guide to Launching a Startup

Documenting repeatable processes for anything you will do more than once is essential to your sanity.

Quote External

source-uri	http://pragprog.com/book/auto/pragmatic-project-automation
author	Mike Clark
source	Pragmatic Project Automation: How to Build, Deploy, and Monitor Java Applications

Automation will give you back something you don't have enough of: time.

Quote External

source-uri	http://databaserefactoring.com/
author	Scott W. Ambler, Pramod J. Sadalage
source	Refactoring Databases

The cleaner your design, the less documentation you require.

Quote External

author	Eric Evans
author-uri	http://www.amazon.com/Eric-Evans/e/B001KDCO2I
source	Domain-Driven Design

Rather than a diagram annotated with text, I write a text document illustrated with selective and simplified diagrams.

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source-uri	http://xprogramming.com/xpmag/expDocumentationInXP
author	Ron Jeffries
author-uri	http://en.wikipedia.org/wiki/Ron_Jeffries
source	Essential XP: Documentation

XP is designed to use face to face human communication in place of written documentation wherever possible. Effective conversation is faster and more effective than written documentation. When you bring people together, they need less paperwork.

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source-uri	http://thenewkingmakers.com/
author	Stephen O'Grady
author-uri	http://thenewkingmakers.com/bio/
source	The New Kingmakers

MindTouch, for example, argues that documentation represents potential profit, rather than a cost, because it's not a finely crafted mess of marketing jargon — documentation is legitimately useful from a developer's perspective. As such, it can help you build and sustain communities!

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source-wiki-page	Jacobson2011

Intuitiveness does have limitations, however; that’s when developers need documentation. [...] Reading documentation is a last stop rather than a first stop for many.

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